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Privacy Policy

This Privacy Policy describes how Tracce – Antenati in Trentino processes the personal data of users who visit and use the website:

https://traccetrento.wixsite.com/antenatintrentino

This Privacy Policy is provided pursuant to Article 13 of Regulation (EU) 2016/679 (“GDPR”) and applicable Italian legislation concerning the protection of personal data.

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1. Data Controller

The Data Controller for the personal data collected through the website is:

Tracce – Antenati in Trentino

Registered office: Trento (Italy)
E-mail: tracce.trento@gmail.com

For any request concerning the processing of personal data or for the exercise of the rights granted by applicable legislation, data subjects may contact the Data Controller using the contact details provided above.

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2. Wix Platform and Data Processing

The Tracce – Antenati in Trentino website is created and managed using the Wix.com platform.

Wix provides the technical infrastructure required for the operation of the website, including hosting, security, technical management and website functionality services.

With regard to visitors' personal data, Wix.com acts, on behalf of the Data Controller and in accordance with its instructions, as a Data Processor where provided for under the applicable contractual documentation.

Wix also states that it uses additional group companies and qualified service providers to provide its services. The processing of data by Wix is governed by its applicable Data Processing Agreement (DPA).

The Data Controller remains responsible for determining the purposes and means of processing users' personal data.

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3. Personal Data Processed

The website may process different categories of personal data, depending on how the user interacts with it.

 
3.1 Browsing Data

During normal browsing, the IT systems required for the operation of the website may acquire data whose transmission is implicit in the use of Internet communication protocols.

This may include:

  • IP address;

  • information concerning the browser used;

  • operating system;

  • type of device;

  • date and time of access;

  • pages visited;

  • technical information relating to the connection;

  • data necessary for the security and proper functioning of the website.

This data is used primarily to enable browsing, ensure the security and proper functioning of the website, and prevent any misuse.

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4. Data Voluntarily Provided by the User

On the Contact page, the website provides a form through which users can request information or a quotation.

The form currently requires:

  • first name;

  • last name;

  • e-mail address;

  • message.

The user may also voluntarily include additional information in the message.

The data is used exclusively to handle the request and provide a response.

Providing the data necessary to process the request is required in order to respond to the user.

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5. Data Relating to Genealogical and Historical Research

In connection with genealogical research, historical research, heraldic research and the reorganisation of family archives, users may provide information concerning members of their family or individuals included in their research.

Depending on the nature of the assignment, such information may include:

  • first and last name;

  • dates and places of birth, marriage and death;

  • family relationships;

  • occupation;

  • places of residence;

  • information contained in civil and parish registers;

  • information contained in archival documents;

  • photographs and historical documentation;

  • other information relevant to the requested research.

Data is processed exclusively to the extent necessary to carry out the requested activity.

The GDPR does not apply, as such, to the personal data of deceased persons. However, other provisions concerning the consultation, reproduction and use of archival documentation may apply.

Where research concerns living persons, their personal data will be processed in compliance with applicable legislation.

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6. DNA Test Support

Among the services offered by Tracce – Antenati in Trentino is support for DNA testing for genealogical purposes.

Genetic data constitutes a special category of personal data under Article 9 of the GDPR.

Tracce – Antenati in Trentino does not perform genetic analyses, collect biological samples, or replace the laboratory or company carrying out the genetic test.

Users are therefore requested not to submit genetic results, raw DNA files, health data or other genetic information that is not necessary for the contact request through the contact form.

If, in connection with a specific assignment, it should actually be necessary to process genetic data or other special categories of personal data, such processing will only be carried out after identifying a specific legal basis and fulfilling the additional requirements established by Article 9 of the GDPR.

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7. Purposes of Processing

Personal data may be processed for the following purposes:

  1. to enable browsing and the proper functioning of the website;

  2. to ensure website security;

  3. to respond to requests submitted through the contact form or by e-mail;

  4. to provide information about the services offered;

  5. to prepare and manage quotations and assignments;

  6. to carry out requested genealogical, historical and heraldic research;

  7. to carry out requested family archive reorganisation activities;

  8. to provide support concerning the use of DNA tests for genealogical purposes;

  9. to comply with legal obligations;

  10. to protect the Data Controller's rights;

  11. to prevent or detect unlawful use of the website;

  12. to manage any cookies or analytical tools, exclusively within the limits permitted by applicable legislation.

 
8. Legal Basis for Processing

The processing of personal data is based, depending on the specific purpose, on one or more of the following legal bases:

   Performance of pre-contractual measures or a contract

   To respond to the user's requests, prepare a quotation, manage an assignment or provide the requested                 service.

   Compliance with legal obligations

   Where processing is necessary to comply with tax, accounting, administrative or other obligations imposed by       law.

   Legitimate interest

   For website security, prevention of misuse, protection of the Data Controller's rights and management of               potential disputes, provided that such processing does not override the rights and freedoms of the data                 subject.

   Consent

   Where consent constitutes the legal basis required by law, for example for certain cookies or non-essential

   tracking technologies.

   Where processing is based on consent, the data subject may withdraw consent at any time.

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9. Processing Methods

Personal data is processed using electronic means and, where necessary, paper-based means.

Processing is carried out in accordance with the principles of lawfulness, fairness, transparency, data minimisation and proportionality.

Appropriate technical and organisational measures are adopted to protect data against loss, destruction, unauthorised access, unlawful disclosure, alteration or misuse.

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10. Data Recipients

Personal data may be disclosed, to the extent necessary for the purposes set out in this Privacy Policy, to:

  • Wix.com and entities acting on behalf of Wix in the provision of its services;

  • technology and IT service providers;

  • e-mail service providers;

  • professional advisers, where necessary;

  • public bodies or authorities legally entitled to request such data.

The Data Controller does not sell personal data to third parties.

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11. Transfers to Third Countries

The use of the Wix platform may involve the processing of personal data by entities located outside the European Economic Area.

Wix states that, for international transfers, it adopts the mechanisms provided for under applicable legislation, including, where necessary, the Standard Contractual Clauses adopted by the European Commission.

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12. Cookies and Tracking Technologies

The website uses the Wix platform, which may install technical cookies necessary for the security, stability and operation of the website.

Among the essential cookies used by its platform, Wix identifies cookies relating to security, fraud prevention, session management, stability and caching.

The actual list of cookies present on the website may vary depending on the features, applications and third-party integrations activated.

Any cookies or tracking technologies that are not strictly necessary will be used in compliance with applicable legislation and, where required, only after obtaining the user's consent.

For detailed information on the cookies used by the website, please refer to the Cookie Policy.

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13. Data Retention

Data is retained for the period necessary to fulfil the purposes for which it was collected and, thereafter, for any period necessary to comply with legal obligations or protect the Data Controller's rights.

In particular:

  • data relating to contact requests is retained for the time necessary to handle the request and for a reasonable subsequent period where necessary to protect the Data Controller's rights;

  • data relating to assignments is retained for the period necessary to manage the relationship and comply with any administrative, tax and accounting obligations;

  • documentation relating to research may be retained for the period necessary to document and manage the activities carried out.

 
14. Data Subject Rights

Data subjects may exercise, where provided for under the GDPR:

  • the right of access to their personal data;

  • the right to rectification;

  • the right to erasure;

  • the right to restriction of processing;

  • the right to data portability;

  • the right to object to processing;

  • the right to withdraw consent previously given.

Requests may be sent to: tracce.trento@gmail.com

Data subjects also have the right to lodge a complaint with the Italian Data Protection Authority (Garante per la protezione dei dati personali).

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15. Minors

The website is not specifically directed at minors and does not knowingly intend to collect personal data relating to minors.

If such data is voluntarily provided in connection with genealogical research, it will be processed exclusively to the extent necessary to carry out the requested activity and in compliance with applicable legislation.

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16. Links to External Websites

The website may contain links to websites, archives, databases or services operated by third parties.

This Privacy Policy applies exclusively to the Tracce – Antenati in Trentino website.

For processing carried out by external websites, users are advised to consult the relevant privacy policies.

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17. Amendments to this Privacy Policy

This Privacy Policy may be updated in the event of changes to legislation, changes to the services offered or changes to the configuration of the website.

The updated version will be published on this page together with the date of the update.

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Last updated: September 6, 2026

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